Multi-account trading journal: keep every MT5 account separate

Mixing accounts makes every statistic meaningless. Here is how to keep personal, demo and prop accounts apart and review each honestly.

Why one journal per account

Traders often run several accounts: a personal live account, a demo, one or more prop firm challenge or funded accounts. Their rules, sizes and goals differ. If their trades are mixed into one journal, your win rate, drawdown and average result describe none of them. Keeping each account separate gives you honest numbers for each.

What to record per account

Field	Why
Account name or number	To filter and group
Account type (live, demo, challenge, funded)	Demo and live behave differently
Starting balance and any firm limits	Context for every result
Plan followed	Rules may differ by account

How AI Trading Journal handles several MT5 accounts

The setup wizard finds the MT5 terminals on your PC and the account logged in on each.
You run setup once per account. Each account gets its own journal (its own trades, dashboard, calendar and notes), and its own Notion databases if you connect Notion.
You can pause any single account without affecting the others.
It reads each account from its own terminal; no broker login is entered anywhere.

Because each account has its own database, results are never blended. If you want to see them together, use Notion's linked views or a summary sheet of your own. The app does not create a combined view for you.

Prop firm accounts

If a challenge or funded account is an MT5 account you can open in the desktop terminal, the app can journal it like any other. Check your firm's rules on third-party software first. See the journal for prop firm traders.

A hypothetical month across three accounts

Account	Trades	Win rate	Net result	Max drawdown
Personal live	38	47%	+1.8%	3.1%
Prop challenge	52	44%	+4.2%	4.6%
Demo (testing a change)	61	49%	+2.9%	2.4%

The figures are invented to show how separate accounts read. Blended into one journal they would produce a single win rate and drawdown that describe none of the accounts, and would hide that the account with the most pressure had the deepest drawdown.

Common mistakes with several accounts

One shared journal for everything. The numbers become meaningless.
Copying results from the wrong account. Automatic recording by account avoids it.
Treating demo results as proof. Keep them separate and be cautious.
Forgetting each account's rules. Write the limits in the notes for that account.

Review each account on its own

Compare each account's win rate, average win and loss, and drawdown with its own plan.
Check whether you trade differently on the account where the stakes are higher.
Check demo results before moving a strategy to live; keep them separate.

See how it finds your MT5 terminals, trading performance analysis and how account modes change your history.

Limits

MT5 desktop on Windows only; each account needs its terminal on this PC.
Trades sync every 5 minutes.
One computer at a time per license.
Check the app's current account support in the setup guide.

An honest note on privacy. Notion is itself a cloud service, so your trades do sit on Notion's servers, in your own workspace, under your own account and token. What AI Trading Journal removes is the extra middleman: there is no separate journal vendor holding your trades and no broker login sent to a website. No tool is risk-free, so protect your accounts, including Notion if you connect it, with a strong password and two-step verification.

This page is general information. It is not trading or investment advice.

Name your accounts so they are easy to read later

A consistent naming convention makes filters and reviews much easier. Include the type, the size and a short label, for example Live-5k-Main, Demo-10k-TestA or Challenge-100k-P1. Use the same label in your notes, in the Notion database name and in any spreadsheet, so that a result can always be traced to the account it came from. When an account is closed or a challenge ends, rename it with an Archived suffix rather than deleting the database, so its history stays available.

Total risk across accounts

If you place the same idea on more than one account, which some traders do with a personal account and a prop account, the risks add up even though each account looks small. Two accounts each risking 1% on the same trade is 2% of your combined capital riding on one idea. When the idea fails, both accounts lose at once, and the journal shows it as two separate losses. Add a Linked trade or Idea field so you can group them, and look at the combined result as well as each account's.

A weekly review across several accounts

Step	What to do
1	Open each account's journal separately and note its win rate, average loss and drawdown
2	Compare behaviour: do you trade larger, faster or with fewer rules on one account?
3	Check the accounts with the strictest limits first, such as a challenge with a daily limit
4	Look for the same mistake appearing in more than one account
5	Write one rule per account if they need different rules, and one shared rule if the mistake is shared

Combining views without mixing the data

Each account has its own database, which keeps the numbers clean. If you want to see everything in one place, create a separate Notion page with a linked view of each database, one under another, so that each stays filtered to its own account. A linked view displays the data; it does not merge it, so the statistics for each account remain separate. Add a small summary table of your own, with one row per account and columns for trades, win rate, net result and maximum drawdown, and update it at the weekly review.

Use the right account for the right purpose

Demo: testing changes before they touch real money, tagged so the results are never mixed with live ones.
Personal live: the account whose rules are entirely yours.
Prop challenge or funded: accounts with a firm's limits, which need the buffer fields from the challenge tracker.

If you are setting this up for the first time, the setup guide shows how to add each account, and the prop firm MT5 login guide covers logging in to firm accounts.

Frequently asked questions

Can I journal multiple MT5 accounts?

Yes. Run the setup for each account. Each gets its own journal, and you can pause any one.

Does the app combine results across accounts?

No. Each account is separate, with its own dashboard, calendar and journal. Switch accounts with the Account selector, or export one Excel report per account.

Should I keep demo and live in separate journals?

Yes. They behave differently, and mixing them makes both sets of numbers misleading.

Related guides

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